Let’s face it, most organisations are out to save money on their travel spend.
But this objective is all too often strategised by further restricting the organisation’s travel policy, or limiting travel to fewer employees. While this may bring with it the desired reduction in spend, it’s also likely to reduce the satisfaction of travellers and increase this stress involved in both booking and travelling.
So we’ve put together this list of 3 ways you may be wasting money unnecessarily on travel, so you can see where cost reductions can be made without restricting your travel policy.
Searching for hotels by town
Chances are, once they know where they’re travelling to, most of your bookers will search for a hotel based on the town or city name, and pick any in policy option they like the look of. The problem here is that you’ll often find these cheaper hotel options aren’t as close to their meeting location as they thought, and they’ll end up with a £20 taxi fare on top of their hotel bill to get to the meeting in the morning.
Provided your booking tool facilitates it, try searching for a hotel based on the postcode of the place of your meeting or event instead. Chances are there will be closer hotel options that are in policy, that will avoid the added cost of transport there.
Booking Anytime Return rail tickets
Everyone likes a bit of flexibility, and with the constant threat of meetings overrunning, it’s no wonder people like to book Anytime Return tickets so they can be sure they’ll have a train home.
The unnecessary cost here is that, while you may not know what time your meeting will end, you’ll more than likely know what time it starts. Try fixing your outbound time with an Advance Single and keep your return flexibility with an Off-Peak Single. Everybody wins!
Booking bundled airfares
For many years, organisations had no choice but to book bundled air fares, distributed via the GDS. Packaged up with various combinations of fare types and added extras, these fares often meant travellers were paying for things they didn’t want or need. But not anymore…
Thanks to the dawn of NDC technology, organisations can book unbundled fares direct from suppliers, so you only pay for the fare and features you want. Don’t need to add luggage? Don’t pay for it. Want to be able to select your seat? No problem, just pay for that. Find yourself a booking tool that gives access to NDC fares and just see how much you could save.
So there you have it! 3 ways you may be wasting money unnecessarily on your business travel. It may be that you’ll need to make changes to your policy in the long run for further savings, but start here to eliminate those avoidable costs first.